Using same Process Automation workflow across multiple categories

Document ID : KB000111466
Last Modified Date : 16/08/2018
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Issue:
I have categories A, B, and C, they are all configured with Process Automation workflow processes.

Category A and B are using the same exact Process Automation process, "Process 1"

Category C is using "Process 2"


First Scenario:

If I create a case in Service Desk Manager and assign Category A, all the tasks from "Process 1" are assigned.

If I change the category to "Category C", then all outstanding tasks are canceled, and the tasks from "Process 2" are assigned.


Second Scenario:

If I create a case in SDM and assign Category A, all the tasks from "Process 1" are assigned.

If I change the category to "Category B", then the pending tasks remain, no new tasks are added, none canceled. It basically just continues the existing process instance.

Is the second scenario the expected outcome?
Environment:
Any Service Desk Manager environment
Cause:
This is by design.
Resolution:
Since this is working as expected, there are a couple possible work arounds.

1. A duplicate workflow process can be created for each category instead of using the same process for multiple categories.

2. A customization can be used to alter the behavior.