How do ETCs/Pending ETCs impact timesheet population in the PPM New UX?

Document ID : KB000124358
Last Modified Date : 04/04/2019
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Question:

What are differences in task timesheet population for tasks with no ETC, tasks that have ETCs (non zero), or tasks with Pending ETCs in Clarity PPM's New User Experience (UX)?

These scenarios include the below timesheet creation options: 

  • Add Assigned Tasks

  • Copy Previous Timesheet

  • Copy Previous Timeheet with Hours

Answer:

If the timesheet is created using the Add Assigned Tasks feature:

  • If there is ETC on the task, the task is added to the timesheet if the task assignment dates fall under the below criteria:
  • The Populate Time Range set in Administration->System Options (so if the Populate Time Range is set to 7 days before time period start, the task will show up in a time period that covers 7 days prior to the task assignment start date)
  •  Any time periods that occur after the assignment finish date.
  • If there is no ETC on the task, the task is added if it falls within the Populate Time Range set in Administration->Timesheet Options (default is 7 days before time period start and 7 days after time period end).
    • Note: If the assignment status for the task is completed, even though the task is Started, then the task will not be added to the timesheet. See KB000126708 for more details. 
  • If Pending ETC is 0, the task will not be automatically added. See KB KB000117397 for more details on this.

If the timesheet is created using the Copy Previous Timesheet feature:

  • The behavior would be the same for all ETC Scenarios. If there are Non Zero ETCs, 0 ETCs, 0 Pending ETCs, the task will copy over even if the time period of the timesheet is not within the Populate Time Range set in Administration->Timesheet Options.

If the timesheet is created using the Copy Previous Timesheet (with Hours) feature:

  • The behavior would be the same for all ETC Scenarios. If there are Non Zero ETCs, 0 ETCs, 0 Pending ETCs, the task and hours will copy over even if the time period of the timesheet is not within the Populate Time Range set in Administration->Timesheet Options. (Hours copy over providing that the day the hours are copied from or to are NOT Non working days)

General Note on ETC Behavior in the New UX:

  • Updates to task ETC excludes any assignments that have actuals and a zero ETC since there is no further ETC expected in this scenario.
  • Assignment level ETC updates are not supported in the New/Modern User Experience (UX)
Additional Information:
  • KB000124316 - What impact does the Project setting Open for Time Entry have for Timesheet Population in the New UX?
  • KB000124313 - What impact does the Task setting Open for Time Entry have for Timesheet Population in the PPM New UX?
  • KB000124318 - How do Non Working days behave in Timesheet Population in the PPM New UX?
  • KB000124319 - How do Task / Assignment Start / Finish dates impact Timesheet Population in the PPM New UX?
  • KB000027000 - Clarity Timesheet Population (What determines tasks appearing on a timesheet)
  • KB000027055-  Logic for Calculating ETC for Timesheets and Posting
  • KB000013432 - Why are my ETCs being redistributed for future months? 
  • KB000007235 - ETC does not get decremented on tasks when actuals are newly posted on an adjusted timesheet