Clarity: What happens to Timesheets that are not in a posted state when the respective Time Reporting Period is closed?

Document ID : KB000049948
Last Modified Date : 14/02/2018
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Description:

Please describe what happens with a timesheet (in the various statuses) when a time reporting period is closed in Clarity.

Solution:

Once a time period is 'Closed' no modifications can be made to timesheets in that period.

Time Reporting Period 'Closed' AND Timesheet Status = 'Open'

  • no further entries can be made

  • cannot submit the timesheet

Time Reporting Period 'Closed' AND Timesheet Status = 'Submitted'

  • cannot select the timesheet and mark it approved

Time Reporting Period 'Closed' AND Timesheet Status = 'Approved'

  • executing the 'Post Timesheets' job does NOT post the timesheet

    Therefore, to process timesheets 'Submitted' or 'Approved' within a closed period, mark the Time Reporting Period 'Open'.

  • Navigate to Administration > Time Reporting Periods

  • Filter for 'Closed' Periods

  • Select/checkmark the period

  • Click 'Open' button